Can you please verify who should be reporting 4605 students?
Special Education Submission Answer – If after two documented attempts at obtaining a 4605 Acknowledgement the Host LEA does not have a response from the alleged district of residence, the Host LEA would report the student as a Ward of the State using the PA State Code of 999999999 in District Code of Residence (Field 117 on the Student Snapshot).ÂÂ Enter 9999 in Location Code of Residence (Field 165 of the Student Snapshot).
If Acknowledgement is received from the alleged District of Residence, then the District of Residence has responsibility for reporting the special education student.
Field 10 Special Ed teacher name. Can we get clarification on who that teacher should be?
Answer – this field is a text field and is used for monitoring purposes only – indicate the Last Name of the teach providing the majority of the Special Education services.
When will the PennData spot checker be available?
Answer – After November 15, 2013
When is the resource guide going to be released?
Answer – the Draft version of the Resource Guide is on the PennData website at http://penndata.hbg.psu.eduunder the PennData 2013-14 link.
You stated District of Residence is responsible for reporting the student. What about a student who has been acknowledged by another district (4605 Student) but is being educated in my district? Also, need to know about "wards of state" where district of residence is PA Generic.
Special Education Submission Answer – If after two documented attempts at obtaining a 4605 Acknowledgement the Host LEA does not have a response from the alleged district of residence, the Host LEA would report the student as a Ward of the State using the PA State Code of 999999999 in District Code of Residence (Field 117 on the Student Snapshot). Enter 9999 in Location Code of Residence (Field 165 of the Student Snapshot).
You mentioned District of Residence responsible to report. Is there any difference for Juveniles Incarcerated in an Adult Facility? COUNTY Prisons vs. STATE prisons?
Answer – the District of Residence reports students educated in County Prisons
Special Education Submission Answer – If after two documented attempts at obtaining a 4605 Acknowledgement the Host LEA does not have a response from the alleged district of residence, the Host LEA would report the student as a Ward of the State using the PA State Code of 999999999 in District Code of Residence (Field
Corrections Education via PaTTAN Harrisburg reports State Prison (Adult and Juvenile Special Education Data).
Is it correct that the justification reason reports that were sent to the LEA by the IU only shows students 14 years and older? There was confusion on this please clarify.
Answer – we asked for justification for those data submitted to the US Department of Education (14-21) in instances where there was a noticeable year-to-year change for purposes of data verification and to ensure LEAs were aware when significant inconsistencies may be displayed when the Special Education Data Reports are released to the public.
How are Early Intervention students being reported? Through PIMS? Through the Penn State checker? What EI students should be reported? District funded? Total EI population? None?
Answer - Early Intervention students are reported through the PELICAN system.
Who is responsible for reporting the IU?
Answer - IUs do not report for special education collections. Only school districts, charter schools and the department of corrections.
When comparing the data for justification reasons from 11-12- & 12-13, is there a way that you can let us know the names of the students for the comparison?
Answer – that would be difficult to produce given the stringent timelines we face with LEA delays in reporting.Â LEAs and the IU should maintain a copy of the final submission for audit purposes; it should be easy to identify the students based on the source file.
Do we need to leave disability in when field 38 is E? Field 66 - does this need to be filled in?
Answer - Yes, do not remove challenge type (field#34) until special education (field#38) becomes N. Field#66 is required only for dropouts and high school graduates.
Please clarify who reports charter schools for special ed reporting?
Answer - For special education reporting purposes, Charter Schools are to report students enrolled in their schools.
Could you clarify how many of the 33,000 errors that were found during the initial submission were a result of the changes that came to LEAs only several weeks before the submission opened? Do you feel that that was a contribution to the errors?
Answer - Errors were based on rules that have been in place for many years.
If a student transfers, not to regular ed, but to gifted (for instance if they were primary speech, secondary gifted, but then the speech issues were resolved), does field 38 of the student snapshot become an E just like if they went to regular ed?
Answer - Yes. Gifted students are not collected in special education submissions. The above student would be coded with an E in field#38 and have a special education exit reason of 05 (returned to regular education) field#52 in special education snapshot.
Follow-up to PASA question: An 8th grader had IEP written in Feb … marked participation in PASA; now that student is in 9th grade, and IEP will not be redone until annual date in Feb; that student will pull over as ‘y’ for PASA still in our system! Will ‘y’ for PASA for students in non-tested grades kick out as an error?
Answer - No. There are no checks currently in place for the above scenario.
Do you want ALL parent-placed students on Table 14 or only students receiving itinerant services?
Answer – ALL students with disabilities who are parentally placed in private schools should be indicated on Table 14.
After the child has a Special Ed code of "E" for two years and it becomes an "N", do you take the challenge type out?
Answer - Yes, when the code is changed to an N, the challenge type can be removed.
If a student exits from an IEP on 12/15/2013, is the field 38 code of E ended exactly 24 months later (12/15/2015) or is it ended on 6/30/15
Answer - The clock starts on the day of exit from IEP, not the end of the school year.
I am in a large District with a seemingly non-stop flow of out of state registrations of students with Special Needs. Is the District legally required to do an ER on every child who comes in from out of state with an IEP?
Answer -Â According to IDEA , new § 300.323(f) (proposed § 300.323(e)(1)(ii)), consistent with section 614(d)(2)(C)(i)(II)Â in the Discussion: When a child transfers from another State Â of the Act, requires the LEA, in consultation with the parents, to provide the child with FAPE, including services comparable to those in the IEP from the previous public agency, until such time as the new public agency conducts an evaluation (if determined to be necessary) and adopts a new IEP.
Why am I getting a Location Code of Residence is not valid with District Code of Residence error?
Answer - If you are getting the following error “Location Code of Residence is not valid within District Code of Residence”, it needs to be fixed. This check is looking at field#117 (District Code of Residence) and field #165 (Location Code of Residence) in the student snapshot. The definition of field#165 is:
The school number of the public school that the student would attend, based on (1) his/her grade level and (2) home address of the parents/legal guardian This must be a school number related to the reported district of residence (Field 117)
Field#165 must be a valid building within field#117.Â This is not related to Service Provider in the special education snapshot.
JEFAQPro 4.0.0 -