Will the PASecure ID changes that have been recently made impact the 13/14 submission.
In 2013-14 PDE created a DQE rule that checked the PAsecureID and Last Name of the student that was being uploaded to the current data that was in PAsecureID. For the 2014-15 school year PDE has added additional checks to this rule and will now be checking the PAsecureID, Last Name, Date of Birth, and Gender to what is currently in PAsecureID to the files that are uploaded for the 2014-15 school year. If a student listed on the file from PDE has left your LEA and you will not report this student for the 2014-15 school year, then please do not make any corrections to this student.
Could you please clarify regardinent and Staff Snapshot. What date will this actually be taken? October 1 or the Oct 17 date?
The 2014-15 October Staff Data Set will have a snapshot date of 10/01/2014. In the 2012-13 and 2013-14 October Staff webinars PDE has indicated our intent was to move this collection closer in-line with Federal guidance, which dictates a snapshot date of October 1.
Special Education: The status field 38 Y. N or E...(there are 3 parts to this question, I can only answer the 3rd part) Q3: What DQN checks are there on this field.
If field 38 = Y or E, then field 34 Challenge Type must be populated. Field 34 is a conditionally required field, the business rule in the PIMS User Manual Volume 1 is what was used to create this DQE rule.
If field 65 = S (ONLY for students reported as exiting special education if they were reported as graduates in the previous year’s Student template), then field 38 = Y or E. If you are using the S code in the graduation status field then this student should be reported as special education as the S code is ONLY for special education students. The S code was added in the 2014-15 school year for special education students that graduate over the summer and prior to Oct 1 of the following school year(2014-15). The Grad Drop Cohort guidance for summer graduates is to report these students in the previous year's Student Template(2013-14) as a graduate, the Special Education office needs this student reported in the current year's exiting collection(2014-15). So to keep this student from being reported in the Extended Year's Cohort calculation incorrectly, then special education students will be reported correctly as a G in the previous year's Student Template(2013-14) and as a S in the current year's Student Template(2014-15).
I would like clarification of the purpose of field 217 District Enrollment Code, in the Student and Student Snapshot Templates.
Field 217 DISTRICT CODE OF ENROLLMENT is used to identify the LEA providing the majority of the student’s core academic education. If this is the same as the reporting LEA (District Code is reported in Field 1), a school enrollment must exist in the warehouse, or in an accompanying school enrollment upload file. If the reporting LEA is not the district of enrollment (Field 217 does not equal field 1), the reporting LEA should not have an active enrollment for the student in the school enrollment template.
I have heard this field will be used for course related submissions and will not be used to identify the educating entity of students placed out of district.
Course-related submissions are one case in which this field will allow you to upload a student record without there being a corresponding school enrollment period. It is not intended to replace the function of the Field 50 (Service Provider) of the Special Education Snapshot.
How should we populate the Student Template Fields 33, 88, and 131 if our district has been approved for a grant that allows all students to receive free lunches.
The definitions for the data in these fields has not changed:
Indicate in Field 33 whether a student participates in free/reduced lunch. If a student receives free/reduced lunch, indicate that in this field, whether the student is eligible or not.
Indicate in Field 131 whether a student is eligible for free/reduced lunch. This would not include a student only receiving free/reduced lunch because of a school’s Provision II or CEP status.
Field 88 is used to identify students who are economically disadvantaged. This would include students, but not necessarily be limited to students who are eligible for free/reduced lunch. Eligibility for free/reduced lunch is one of the criteria that may be used to determine economically disadvantaged status.
From the PIMS Manual:
To determine if a student is economically disadvantaged, poverty data sources such as Temporary Assistance for Needy Families cases, census poor, Medicaid, children living in institutions for the neglected or delinquent, or those supported in foster homes may be used.
For most LEAs, this field will populate with Y if the student meets the requirements for “Eligibility to participate in a free or reduced lunch program” in the current school year.
Provision II Districts and Community Eligibility schools should not use “base year” Free and Reduced Eligibility data for reporting individual student poverty code data in “non-base years.”
In addition to using other poverty source data indicators, LEAs with Adult Affidavit Program (AAP) CTE enrollees should populate with Y if AAP student is in receipt of Pell grant or comparable state need-based financial
Who at the state has access to this data?
Access to all data is limited to those with a need to know.
Could there be a parallel submission this year?
There are no plans for a parallel collection.
What DQE rules are applied to this submission?
There are DQE reports that allow you to view the rules. Referencing them directly from the system ensures accuracy.
Will there be any checks if a student is submitted by multiple districts.
There are reports that let LEAs know a student has been reported by another LEA. These reports need to be checked throughout the submission window, because they may change as LEAs add data.
Could you please clarify regarding the October 1 Student and Staff Snapshot. What date will this actually be taken? October 1 or the Oct 17 date?
October 1; this has not changed.
Multiple LEA's have asked why the ACAPA conference is not just part of the PDE Data Summit or in a different month so that staff can attend both.
This is being discussed.
Has PDE made a decision on whether they will be sticking with the current 15 possible values for the Act 16 Funds in PIMS manual #2 Appendix AJ OR reducing it to a much more manageable 3 or 4 possible values? (possible new example ranges: (A)$ 1-$25K, (B) $25K-$50K, (C) $50K-$75K, (D) $75K-beyond)
The number will be reduced to four.
Special Education: What is the information in status field 38 used for?
This field is used by Assessment and Accountability.
Special Education: What DQE checks are performed on status field 38?
If there is a Y or E in field 38 there must be a Challenge Type in field 34.
If the record has a Challenge Type then field 38 must equal Y or E.
If a student record is submitted in the Special Education Snapshot, the corresponding student template record must have a Y or E in field 38 and a Challenge Type in field 34.
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