How do I use field 217 and the School Enrollment template in the following situations?
o Because you will be reporting this student in the Course data set, you must upload a record to the Student template.
o Identify the other LEA in field 217.
o Report your District Code in Field 217.
o Report the school district’s district Code in Field 217.
o Since you will be reporting these students in the Course data set, you must upload them to the Student template. Identify the sending LEAs in field 217.
o Since you will be reporting this student in the Course data set, you must upload the student to the Student template. Identify the IU in field 217.
How do I use field 167?
Field 167 Special Education Referral should only be populated with a Y if ALL of the following criteria are met:
You are a SD or CS
You are only submitting these students for special education reporting purposes. You are NOT the educating LEA.
This field can only be used for one of the following data sets:
12/1 Special Ed Snapshot
If we do not have our Special Ed Act 16 data uploaded before Oct 17th with the rest of our templates that are due, can we upload during the November correction window? Will the district be 'penalized' if we do not upload till November?
Yes, you can upload during the correction window and no, you will not be penalized. You will probably get an email from the Special Education Office telling you that you have not submitted, but no penalty.
Should Early Intervention Students be reported by the IU if they are District Funded?
See PIMS Manual, Volume 1, Students To Be Reported in PIMS.
Should an IU report Students that only receive an itinerant service such as Speech, Hearing or Vision if the IU Case Manages the Student?
Field 15 (Amount of Special Ed Services) of the Special Ed Snapshot provides for reporting the level as itinerant. From the PIMS Manual, Volume 1, Special Education FAQs: Change to No, an IU should not report students who are only receiving itinerant services such as Speech, Hearing or Vision in the Oct 1 Student Data Set. However, if the IU is also educating these students, the IU should report these students in the Oct 1 Student Data Set.
If we do not report APS students in the October 1 Snapshot then our publically reported enrollment data for SPP, Title I funding, and everything else will be inaccurate. Why would we NOT report our APS students as enrolled in our school?
Answer: The Oct 1 Student Snapshot data set is for only for reporting students you are educating. An APS is required to report data to PIMS; therefore, if the APS is educating the student, the APS should be reporting the student in the Oct 1 data set. The CS or SD should not report these students in the Oct 1 Student Snapshot data set. This will reduce the number of students reported in the Oct 1 Student Snapshot data set for the SD or CS.
The reporting of students for funding is in the Child Accounting data set, which is completely separate from the Oct 1 Student Snapshot data set. The Child Accounting data set only requires the Student template be uploaded prior to uploading the Child Accounting templates. However, the APS reports the “approved funded PDE-4010” and “non-approved for funding” for the students they are educating.
Referring to slide #16 -- Alternative education students that are educated by an IU. Do we (the IU) report these students? Or will their sending/resident SD report for Oct. 1?
Answer: If the IU is educating students who are court/agency placed, students receiving education in detention centers, residential treatment facility, day treatment, or partial hospitalization the IU should report these students.
If the IU is educating students in an alternative education for disruptive youth program, the sending/resident SD should report these students for the Oct 1 Student Data Set.
This is an accurate answer for a PRRI or APS, but would not apply for an IU. If PRRI or APS reports, the PRRI or APS reports the student with correct District of Residence and Location Code of Residence. If not reported by educating LEA, sending LEA reports in the October Student Snapshot in location code 9999.
CTE Indicator Field - we have students that we send to CTCs. We also have inter-district approved CTE programs that some of our students participate in. Which group of students should be labeled with a 'Y' in this field?
Answer: Only CTC’s will populate this field with the appropriate data.
A student is taught by an IU contracted special education teacher at our LEA using our curriculum and resources. (This is not an IU rented classroom). These children are only being taught by her for one or two periods a day. Do we report those students?
Answer: Yes, if the IU teacher is working as a contractor for your LEA, then you should report the students. If the IU teacher is employed by the IU, and does not work for your LEA, then the IU should report the students.
We at School District of Philadelphia have various PreK scenarios and we are having difficulty determining who we have to report for Prek -- please provide us with a resource who can assist us in explaining our various situations and figuring out who we report.
Answer: Please see the PIMS Manual, Volume 1, pages 11-12, Students To Be Reported in PIMS. If you still need assistance, please send an email to the Data Collection Team at RA-DDQDataCollection@pa.gov.
What location code of residence should an APS use for our students? The actual location code if they were in district or "9999"?
Answer: Use the location code for the school the student would attend if the student were attending a school in the district of residence. If the district of residence does not have a school with the appropriate grade level for the student (a 12th grade student whose district of residence does not have a high school), use 0000. We expect LEAs to make an effort to correctly identify the location code of residence, reaching out to the district of residence if necessary. Additional information can be found in the PIMs Manual, Volume 1.
We have students educated in New York State due to the geography of our district. We report them for child accounting-we do not test them and only pay their tuition. Should we report them for October 1? We have not reported them in this collection in the past.
Answer: Continue to report these students for child accounting. Do not report them in the October 1 Student Snapshot. You will have to upload them to the student template (as you have in the past) in order to upload their student calendar fact data. You can upload them to the student template at any time.
If we are doing our Keystones on-line do we need to worry about the coding accuracy of field 214 215 and 216 since we don't get labels?
Answer: Yes, even though you don’t need labels for these students, PDE needs this information to be an accurate reflection of the test the student is taking.
Will there be an excel spreadsheet available to submit the following (similar to the Pati Surveys): SES/School choice, Title 1, Staff and Student participation, Interscholastic Athletic Opp, LEP Professional, and Act 16? If so, do we have any idea when?
Answer: LEP Professional Development Activities Survey…yes, the LEP office will be putting on the PIMS website a tool that LEAs can access that is like the Patti survey. This spreadsheet is currently being tested and should be available by October 1. Their webinar for this collection is schedule for September 30. The link to register for one of the sessions is located at www.eslportalpa.info. A notification for this training was sent to all PIMS Coordinators. For this collection, they are collecting the data as of the 13-14 SY.
Please contact these program offices for questions on the other spreadsheet you are referring to as the Data Collection Team does not handle these particular collections.
Interscholastic Athletic Opportunities – RA-AthleticOppReport@pa.gov
SES/School Choice – Norma Hull – email@example.com or Erin Oberdorf firstname.lastname@example.org
Title I – Kelly Gallatin – email@example.com
Act 16 – firstname.lastname@example.org
I think you need clarify a basic issue here: October 1 Enrollment has always been a submission of the students we EDUCATE, even if only for one period a day. If that has changed, that affects everything. If we are now uploading our district residents educated elsewhere and/or our students we are "accountable for" in some other way, that is a big change that needs to be clearly communicated. One example would be FD-CTC students; we, the LEA do not educate and have not typically reported them in this collection. However, we are accountable for those students, and they are our residents.
Answer: Students reported elsewhere, if you are referring to a student that are in an AEDY program, your LEA may not necessarily be educating this student but you will still report this student in your Oct 1 collection. If you have a special education student that is reported at an offsite location and may not be necessarily your LEA, you will still report this student in your Oct 1 collection. You are correct the full-time CTC student will not be reported by your LEA in the Oct 1 collection as the full-time CTC will report this student.
Can you explain the difference between an AEDY and alternative education?
Answer: Students placed in an Alternative Education for Disruptive Youth (AEDY) Program, program is an extension of LEA. Students placed in AEDY Programs are the responsibility of the sending district and remain enrolled in the sending district regardless of the program location. Report AEDY students in the October Student Snapshot in the school (field #2 Location Code) in which they would be educated if not placed in program. Report AEDY students in the Programs Fact template.
Students in all other alternate placements, these ARE NOT AEDY Programs. Examples: PRRI, APS, court/agency placed, students receiving education in detention centers, residential treatment facilities, day treatment, or partial hospitalization. If this is a PRRI or APS, the PRRI or APS reports the student with correct District of Residence and Location Code of Residence. If not reported by educating LEA, sending LEA reports in the October Student Snapshot in location code 9999.
There are numerous fields mentioned in this presentation that we do not currently have in our SIS. What do we need to do?
Answer: Talk to your SIS Vendor, there have been SIS Vendor webinars that discuss all the 2014-15 PIMS changes.
If a student is just moving from school to school in the same district, are we still to use E01?
Answer: The location code and grade level in the Student Template must match what is reported in the School Enrollment Template with the most current E01 record. For example, if a student is reported in the Student Template at location code 1234 and grade 8 and they are reported in the Student Enrollment Template as E01, location code 1234, and grade 8 you have a match. Then on 10/30/2014 this student moves from the middle school to the high school, and this change is made in the Student Template only. Now the student is reported at location code 2345 and grade 9 in the Student Template, this data does not match what is currently reported in the School Enrollment Template with the E01 record. You will need to upload a withdrawal record with code WD05 in the School Enrollment Template to remove the student from location code 1234 and grade 8 and then upload a new E01 record in the School Enrollment Template that will match the location code and grade level of the Student Template.
Do we need to change an enrollment code that was used last year to the new enrollment codes for this year for previous students or just new students?
Answer: The 2014-15 School Enrollment Template will only accept the values that are listed in Appendix E of the 2014-15 PIMS User Manual Volume 2. You can keep the same codes you currently have in your SIS, but your SIS Vendor will need to create a crosswalk for you so that your current codes will match up to the codes that will be accepted in PIMS for the 2014-15 school year.
Are economically disadvantaged students the same as students who receive Free/Reduced lunch?
Answer: No, Free/Reduced Lunch can be one of the identifiers for Economically Disadvantaged students. See instructions for field 88 on the Student Template in the 2014-15 PIMS User Manual Volume 1.
JEFAQPro 4.0.0 -