If a student graduates after 7/1/14 and the district marks them as a 13-14 graduate on their 13-14 child accounting then the Graduation Status on the Student file for the 14-15 SY should be an “S” graduation status and field 67 would be a Y. You should not be submitting an Oct enrollment record for this student. (having a Y for field 67 will ensure you are not requiring an enrollment record in October) This child should also be submitted on the 14-15 July Special Ed snapshot PIMS exiting only.
If a student graduates after the end of the school year and before 7/1/14 and the district marks them as a 13-14 graduate on their 13-14 child accounting then the Graduation Status. On the Student file for the 13-14 SY should be an “G” graduation status and field 67 would be a Y. You should not be submitting a student template, enrollment template or special ed snapshot July exiting template in the 14-15 SY
July Submission: PIMS now requires the Graduate Status Code in the Student Template for grades 7-12. Otherwise, withdrawing students will show as errors in the PIMS DQE. (PIMS field # 65). We are an IU and do not graduate students, and for kids in the many institutions we have classrooms in, we do not know where the kids are moving on to when they leave us. Will IUs be granted a reprieve from this requirement?
Mark the students as transfers.
July Submission: We uploaded our special education student that graduated after summer school in the graduate and dropout submission. That was before the S was availabile
The S code was not available in the 13-14 templates
July Submission: Can you explain how field 65 works? Will students that exit specEd after June 30 have to be kept active in the current school year in order to be part of the July exits for the previous year? How will the SIS handle that record?
Yes. They will have to be reported in the July 14-15 special education exit collection.
July Submission: We can no longer use 9999 for outplaced students, can we still use 0000 for location code?
Yes. 0000 are valid codes for IUs, APSs, PRRIs
July Submission: If we have a late SpecEd exiting student, do we have to keep an active record in the following school year in the SIS in order to report them as exiting?
July Submission: For children in RTFs - for 12-1 reporting - are they reported by the school district of residence of the parent or - because they are RTF - are they reported by the district in which the institution is located? In the past, we have been told for 12-1 it's where they lay their head at night. Can you clarify?
School District of Residence reports.
July Submission: For those students that moved to another school in PA what will the code be?
Those students do not have to be collected for the 14-15 special education exit collection
July Submission: Are there reduced DQE rules on the file if we are only submitting a limited number of fields ?
Yes. DQE rules will only apply to the July exiting fields that are required
July Submission: If a student moves on July 25th, 2014 they need to be submitted on the 2014-2015 July report. Should they be a Y on the student template for that referred field? Should they be listed as a transfer still under grad status or use the S code?
Y for field 167 and if they graduated S code in field 65
July Submission: When child is withdrawn from Special education and special education code is changed to E withdrew within last two years do you also remove challenge type?
No. Challenge Type cannot be removed until the code is changed to N, two years from the special education exit date.
July Submission: Would an inclusive votech be included in field 167?
Yes, if the District of Residence has not reported the student for any other collections for the 14-15 SY
July Submission: If we aren’t reporting the students withdrawing from the state next year our numbers will be skewed. How will we show the difference?
Those numbers will not be compared to the previous year.
Act 16: For Act 16 reporting for the 2013-14 SY. If a student graduated or exited after 7/1/2013 and never received services in 13-14, would they be included on the Act 16 report for 13-14Sy or only the 12-13 SY?
Act 16: How do we calculate a cost when we haven't received bills from other districts where our students are placed? In past years we have estimated, resulting in underreporting in one year and over reporting in the next. Should we still continue this way?
Continue to estimate
Act 16: What is available in PIMS after the Act16 data is loaded in to PIMS Reports / ACS etc. What happens next?
Cognos reports are available in the Special Education/Act 16 folder
Act 16: We received the report that tells us how much money was withheld from our subsidy, however, in the past PDE sent us an Approved Private School Student Detail report which showed how much money was attributed to each student. We haven't received this report and have contacted PDE but was transferred from person to person with no results. Is this report coming and if not, how do we divide the money?
The report is not available until May. LEAs should contact APSs for current tuition rates.
If a child is NOT special ed, should field 167 of the Student Template be left blank? (Sp Ed referral) or should it be answered with an N?
This is a required field and cannot be blank. Use N
Act 16: We have a student who is at a placement “in lieu of FAPE”, can we include them on our ACT 16 District Fact file based on the regulations?
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