Act 16: When is the ACT 16 report due?
All PIMS submissions are due during the collection window. If additions/corrections need to be made they should be uploaded during the correction window.
Act 16: With Act 16 submission being extended until oct 21st, does that apply to all collection 1 or just Act16?
The entire collection is extended
Act 16: In lieu of FAPE" placed students do not have a NOREP and/or IEP. Does this impact the previous answer as "Yes"; report them as ACT 16?
The student must have a valid IEP to be reported for the Act16 collection.
If they did not have an active IEP for the 13-14 School year, they should not be reported
Other: This is just a question about Cognos Reports for the various active collections. What Cognos Reports are recommended for the current active collections?
Act 16 reports are available in the Special Education folder
Other: This is a general question - where can I find the ACS due dates for the PIMS collections
Act 16 reports are available in the Special Education folder. They are due 1 week prior to the CORRECTION window closing, unless they have been informed otherwise.
Other: If I understood correctly, You indicated that students attending a prison/jail are to be reporting by the home district unless they are wards of the state. In the past the educating LEA (jail) reported those students on behalf of the district. Did this change? Can you repeat or clarify this?
For special education reporting, they are reported by the DOR. Host district reports wards of state.
Other: When using the sandbox, once errors are corrected PIMS is still using the old snapshot. Is there a way to change the refresh schedule so that corrected information is available in a more timely manner?
PIMS refresh schedule is posted on the DQN site
Act 16: Act 16 clarification- Specialized transportation. If the student is being transported from building to building within the district for services, is this considered specialized transportation and can be counted towards the Act 16 report?
Part of IEP, Yes
Act 16: If you uploaded a student with an incorrect Act 16 Category type, since it is a key field, we submitted a pims ticket for a deletion request for the single record. PIMS help desk said they are not sure if they can delete just a single record or if they have to delete the entire Student fact template. Can you clarify on this?
One record can be deleted. Not entire template
How are we to report a student as an S in the Grad Status field for the current year since the students aren't enrolled? The DQE is going to look for a school enrollment record to go with the Student record and will kick it out as an error. This is the same issue that we have had with summer withdrawal students and was directed to not report in the current year and report in prior year at the end of the year. DQE denied these exceptions for summer withdrawals.
Use a Y in field 167 because you will not have reported the student during the 14-15 SY for any other collection other that special education exits.
You explained 167 several times but we are still confused. So far, all of our students are defaulted to "N". We do have about 70 students that we have placed in alternative education facilities, IU operated programs, APS schools, and etc. I assume these kids remain an "N". For those students are in RTFs that we track, we have reported in previous 12/1 uploads because we are the district of residence. For this year, (for the first time) I am of the impression we are including them in October as well. We are not the educating LEA but we do track them. Are these the kids that should be Y"?
If the district of residence is the educating LEA(reporting student in October), use N. If the student is being educated by a PIMS reporting LEA and not the district of residence, use Y. If the student is being educated by a non-PIMS reporting agency, the district of residence should be reporting that student in October, use N.
JEFAQPro 4.0.0 -