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Is there any direction on how to count assistive technology?
If this is a dedicated assistive device that the school paid for and not on loan from PaTTAN, you can count the expenditure in the year you purchased the device.
Can you clarify the in lieu of FAPE settlement agreement?
You cannot count lawyer’s fees, but you can count compensatory education services.
Will the 4010 PDE report be available sooner to calculate costs for APS?
Next year, the time frame will probably be very similar. In 2016-17, we should have a new electronic system for the APS enrollment that might be more efficient.
Should a district report the cost of a piece of equipment that was not indicated in the IEP but was the result of a special recommendation by a an OT/PT or teacher?
Yes, if it is a dedicated piece of equipment that was purchased solely for this student.
Summer Withdraw - When kids withdraw during the summer, we mark their withdrawal date as the last student day for the previous year in our SIS. Should I mark their withdrawal in Special Education reporting as the date I am notified or as it is marked in our SIS?For example, a kid just withdrew and is going to a school in NY state. Our SIS, has his withdrawal date as 6/3/15. Should I mark his withdrawal/exit date in Special Ed reporting as 6/3/15 or the date that the parent actually came in and withdrew him, 8/5/15?
For special education reporting you should use the date the parent notified the LEA.
Are wards of state included in the act 16 reporting?
No. Wards of State are paid by the State and do not result in expenditures to districts.
If I submit the wrong cost category for a student, can I upload the correct cost category, or do I need to request a deletion first?
You must request a deletion first, then upload the record with the correct cost category.
In the meeting someone asked if a new piece of equipment was needed, but not in the student's IEP, could it be included in costs. The response at that time was that the IEP would need to be modified to list the equipment, before the item could be included in the spreadsheet. However, in the Q&A document it mentions and AT expense and then specifically a new cost not on the IEP and the answers seem to indicate that the item can be costed out if it is solely for the specific student. No mention of modifying the IEP. Since it would be very difficult to modify the IEP at this point in the process, I wanted to check if that comment was omitted from the Q&A accurately?
IEP does not have to be modified.
Someone asked if there was somewhere that all the "RA" contacts were listed, like the contacts slide that used to be issued with all the webinars?
There is currently not any single location for all the RA accounts. However, I am going to pull a list together and see if it can be posted on the PIMS website
There was a question about ESY - because some are reimbursed to the LEA via the IU and IDEA funds, should the LEA still report the cost or not? There was some feeling it would be double dipping, but at the same time, there was concern that it be reported as a cost of some type and the indication was that further research was to be done. Any word on this?
Report all costs including any funds that may be reimbursed
Summer withdrawal for a Special Ed student - the Q&A says to use the actual date the parent came in to WD the student - but there are a number of times that this date is actually AFTER the date that the student physically spent his last day at our LEA or even after the date they started at their new LEA. The (earlier) date recorded in the SIS is the correct one. How to handle that? Normally we would record the actual last date that the student was our responsibility or 7/1/15 if over the summer - matching the SIS date.
LEAs can use the date that matches the SIS as long as the date is in the 15-16 SY. They cannot use the last day of the 14-15 SY.
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