We had a student drop out last year as an 11th grader, and then we received information today from Pittsburgh Job Corps Center requesting transcripts and withdrawal documents, indicating that he "is preparing to enter our educational program." We didn't know if this would count as an LEA in PA to be able to remove him from our drop out list.
If a student re-enrolls in a facility that is providing a standard high school diploma prior to Oct 1 of the school year after they dropped out, the dropout can be removed via the instructions provided in the Grad Cohort and Dropout how to guide on the PIMS Page of the PDE Website.
Can you provide guidance on a process for updating the grade 9 entry dates?
Grade 9 entry dates must be determined from your records or possibly view the grade 9 entry data reports for specific students in Cognos, Production, Graduation and Dropout. If they need to be corrected, you must go back to the first student tempalte in which you reported the student with an incorrect grade 9e ntry date and submit updated student templates for each school year from that point to the current year.
Would it be possible to extract the student template in the student template format from PIMS to use for correcting this data?
No. You can go back to the previous batch and download it and make edits but this is highly discouraged. You should make the edits in your SIS and create a corrected extract for uploading that matches your SIS to avoid repeating errors.
Could there be a grade 9 update file instead of resubmitting the student template?
No at this time.
Upon reviewing the Grade 9 Entry Dates Cross LEA Verification Report for 4, 5 and 6 years, I found I do not have data in my current SIS to run a student template prior to 13-14 school year. It is practically impossible to locate a student on a template prior to 13-14. In addition, I cannot run a student report for any student moved into our graduated file. I can pull a template verification from PIMS, but it is not in the student template format.
This is why you should keep historical data and if you switch SIS vendors ensure that old data is brought into the new system.
All data in my SIS is current, so if I run a student template for a previous year, data from the current year populates the template. As an example if I am in the 16-17 school year, I can change the grade 9 entry date. This date will be exported on all templates prior to 16-17.
You should discuss this with your SIS vendor. PDE receives data as mandated by PA Legislature and has no control over it at the LEA level. Best practices are to ALWAYS maintain historical access to any data that could still require correction.
Attribution: Please review when and why we should attribute a student.
Please download the Graduation, Cohort and Dropout How-To Guide from PIMS Page on the PDE Website. Explanations for cohort, attribution, and reporting requirements are included. Specific instruction on the attribution tool provided by DRC in November via webinars.
I have identified 11 students where I believe my district's data is correct based on research. Unless all districts are updating files, I assume this will not be removed from my district's list.
We have a student that hasn't been in school since last Tuesday. She is suspected to be a runaway. She is only 16, how long do we carry her as a student before withdrawing her because she is only 16?
Students of compulsory age remain enrolled until they reach 17. At 17 they are dropped out. You must continue to pursue truancy prosecution during this time fram.
Are there are plans to add a code for deceased students so they do not count as a dropout?
Not at this time. Deceased students are coded with an "L" which is not counted as a dropout. It’s the code to indicate they've left PA public education but have not dropped out. Its used to indicate transfer out of state, transfer to non pims private school or deceased. It removes the student entirely from the cohort.
Will the live attribution file exclude students with a 12th grade homeless status and PASA participants?
PASA Students are eliminated. Homeless students will no longer be excluded to bring graduation and assessment attribution further into line with eachother.
Why can you NOT search any student for their grade 9 entry date regardless if you submitted the student or not? You can search ANY student at PA Secure ID site. There is no difference between the two. There should be no difference between the two. You cannot submit a student without the grade 9 entry date assuming they are grade 9 or above.
FERPA rules prevent us from providing student level data. You can look up an individual student ID in PAS Secure ID if you know the students name. But you cannot see historical information unless you've reported the student in your submissions.
Is the data we submit to the the templates, not stored by PDE in the same format?
PDE collects the data and stores it in a vendor provided database. We are mandated by PA and Federal legislature to collect and report selected information. PDE utilizes a vendor provided system to do this and the Data Quality group has no under the hood access to make these determinations.
How do you code a kindergarten student who registered, but did not show at the beginning of the SY. The parent decided to keep home an additional year. Is it WD09 with a student code H? Will these show as dropouts for the SD?
Grad status H. Enrollment Code WD09. Students not reported in grade 7 or above are never considered in the grad cohort dropout reports. This also has no effect on SPP or Promotion Rate.
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